Customer Order Specialist

Job Locations US-WI-Schofield
Customer Service/Support
Position Type
Regular Full-Time


Summary:  As an industry leader in the building materials market, a Wausau Supply Customer Order Specialist is responsible for being the front-line ambassador of WSC to our customers.  Demonstrating professionalism, honesty, integrity, and interest in our customer is required on every interaction.  This position is a great mix of utilizing customer service skills to evaluate, verify and process customer requests.


Duties to include (not limited to):

  • Handle large amounts of incoming emails, faxes, and potentially chat interactions.
  • Responsible for increasing customer satisfaction by promptly and accurately placing orders/quotes.
  • Analyze and verify quote and order requests for missing items or items that don’t make sense.
  • Notify the customer of any issues or lead time on every order.
  • Work toward first contact resolution on questions, quotes, and orders. This includes being thorough and professional on all responses to the customer, finish the call on the call.
  • Assist in developing efficiencies in transacting customer data, orders and returns.
  • Respond to online customer product reviews and questions.
  • Clearly communicate feature and benefits of applicable products and services in terms the customer will understand, taking into account regional and industry terminology.
  • Effectively communicate with our electronic order entry portal customers in compliance with their standards.
  • Efficiently and creatively navigate all resources to gain the knowledge base needed to problem solve and grow.
  • Engage key stakeholders when pricing large projects to ensure competitive pricing and proper follow-up. Our goal is to be aggressive in securing these opportunities.
  • Learn, follow and adhere to all internal procedures to promote consistent and efficient service to the customer.
  • Meet or exceed all established metrics for quantity and quality.
  • Supplement other departments during slow periods, including Marketing, Production, and Human Resources.


A Customer Order Specialist will possess and demonstrate:

  • Consistently display a positive and helpful attitude with customers and co-workers.
  • Maintain a high standard of accuracy and efficiency.
  • Proficient time management and task prioritization skills.
  • Practice and display empathy, patience, and care on every customer and co-worker interaction.
  • Effective verbal and written communication skills with the ability to adapt to regional and industry terms.
  • Effective organizational skills with minimal oversight.
  • Independent decision-making skills, initiative, and accountability.
  • A willingness to accept coaching, criticism, and the ideas of others.
  • A natural curiosity in our customers’ business and ask relevant questions that will positively impact both the customer and WSC’s business relationship.


Education / Experience:

  • Familiarity with Microsoft Office Suite products
  • Proficiency in computer, typing and written communication skills


Working Demands / Requirements:

  • Work at a desk and over the phone with occasional needs to travel or help in other departments during non-peak periods.


Reports to:  Online Customer Experience Manager


Conclusion: A Customer Order Specialist for WSC will exemplify the high standards that have come to be associated with WSC. As a COS, acting with professionalism, honesty, and integrity is expected with every interaction. Understand and take ownership of the fact that every customer contact influences whether or not they will come back.


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